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Scrum Multi-Team Coordination & Planning - International Scrum Institute

Scrum of Scrum

To coordinate the different Scrum Teams "Scrum of Scrum"-Meetings can be used. It is similar to the Daily Scrum but the focus here is on team-level.

The meeting takes place every day and should be limited to e.g. 15 minutes. Each team sends out one member to participate and answer the following questions:

  • What did the team finish?
  • What does the team plan to finish today?
  • Are there any impediments?

The answers should concentrate on the things that impact any other team.

The Chief Scrum Product Owner should moderate the meeting. Participate should not only the Scrum Master of the teams, one approach could also be to shift participation on a daily base within the team.

Common Sprint Reviews

Instead of multiple small Sprint Review meetings a common Sprint Review with all teams could also be used. This will show everyone what has been done within the Sprint and what the status of the project is.

Common Sprint Retrospectives

For the Sprint Retrospective there are two possibilities. The first possibility is that each team has their own Sprint Retrospective meeting followed by a Common Sprint Retrospective where all results are discussed that concern multiple teams.

Another possibility is that topics are collected, selected and then worked on in smaller groups with members of all teams. This approach will take more time but the advantage is that members from multiple teams are closely working together.

Multi-Team Planning - Scrum Product Backlog

Even when working with multiple teams it is important to keep only one common Scrum Product Backlog for all teams. The Scrum Product Backlog shall be maintained by the Chief Scrum Product Owner but is filled by all Scrum Product Owners.

If necessary the items in the Scrum Product Backlog can be broken down into more team-specific stories and maintained in a team-specific Scrum Product Backlog, e.g. only the relevant parts for an infrastructure team. In this case references between these Scrum Product Backlogs shall exist.

Team-specific Backlogs Team-specific Backlogs

Sprint Scheduling

In a distributed Scrum environment it is possible to choose how to synchronize the different teams. One possibility is to use synchronous sprints. In this case all teams start and end their sprints on the same day.

Synchronous Sprints Synchronous Sprints

Synchronous Sprints are the easiest approach since it makes communication and coordination simpler.

Another possibility is to use asynchronous sprints. Here the sprints do not start on the same day. Using asynchronous sprints has the advantage that not all meetings have to be performed on the same day and makes it possible for e.g. the Scrum Product Owners to participate in more of these meetings.

When one team provides services to other teams asynchronous Sprints might also be a good option because here the results of the service-providing team is already available during the development time of the other teams and could be integrated.

Asynchronous Sprints Asynchronous Sprints

Effort Estimations

It is important that all items in the Scrum Product Backlog are estimated using the same base for estimation. If story points are used all teams have to agree on the same metric and a common scale to use. If Component Teams are used it is important that members of all teams participate in the estimation to ensure that all efforts are covered.

Navigating the dynamic landscape of multi-team coordination and planning within the Scrum framework is a journey we've embarked on together. We've explored strategies to enhance collaboration, streamline communication, and ensure the seamless integration of multiple teams working in tandem. As we continue this expedition, we are thrilled to bring you invaluable insights and real-life scenarios that go beyond the theoretical realm.

Unveiling Proven Protips for Scrum Professionals


In the ever-evolving sphere of Scrum, the importance of effective multi-team coordination cannot be overstated. Building on the foundation laid in our initial discourse, we're excited to introduce time-tested and proven protips aimed at elevating the expertise of serious professionals like yourself. These insights, nestled on the pinnacle of the content you've already absorbed, will delve into real-world scenarios and case studies featuring individuals who have navigated the complexities of Scrum with finesse.

Real-Life Scenarios and Case Studies

Scenario 1: Orchestrating Synchronization

Imagine a scenario where disparate teams must synchronize their efforts to deliver a cohesive product. Sarah, a seasoned Scrum Master, faced this challenge head-on. Through adept coordination and leveraging Scrum rituals, she orchestrated a symphony of collaboration, ensuring each team's rhythm harmonized with the others. Discover the intricacies of Sarah's approach and the lessons learned from this synchronization feat.

Scenario 2: Resolving Inter-Team Dependencies

John, a Product Owner with a keen understanding of the intricate dance between multiple teams, found himself entangled in inter-team dependencies. Unravel the story of how John navigated these dependencies, employing agile techniques to streamline workflows and foster an environment of mutual support and accountability.

Protips for Success

Protip 1: Establishing Clear Communication Channels

In the realm of multi-team coordination, effective communication is the linchpin. Learn how to establish clear communication channels that transcend team boundaries, fostering a collaborative environment where information flows seamlessly.

Protip 2: Agile Rituals for Enhanced Coordination

Discover how incorporating agile rituals tailored to multi-team scenarios can transform coordination challenges into opportunities for synergy. From cross-team stand-ups to synchronized sprint planning, these rituals form the backbone of successful collaboration.


As we embark on this enriched journey, the significance of real-life scenarios, case studies, and protips becomes evident. The experiences of individuals like Sarah and John serve as beacons guiding us through the intricacies of Scrum multi-team coordination. Dive into the wealth of knowledge awaiting you, and let these insights propel your expertise to new heights.

In the upcoming sections, we'll delve deeper into each scenario, unraveling the nuances of successful Scrum coordination in real-world settings. Join us as we uncover the secrets that can transform your approach to multi-team planning and coordination.

Scenario 3: Adapting to Change in a Dynamic Environment

In the ever-evolving landscape of agile development, adaptability is paramount. Meet Emily, a Scrum Master confronted with a rapidly changing project scope and unforeseen challenges. Discover how Emily navigated these turbulent waters, utilizing Scrum's adaptive principles to steer her teams towards success in the face of uncertainty.

Protip 3: Embracing Adaptability as a Core Principle

Emily's story highlights the importance of embracing adaptability as a core principle in multi-team Scrum environments. Learn how to foster a culture that not only tolerates change but thrives on it, turning challenges into opportunities for innovation and continuous improvement.

Realizing the Human Element in Multi-Team Dynamics

Beyond the methodologies and protocols, the human element plays a pivotal role in the success of multi-team coordination. Join us in exploring stories of collaboration, conflict resolution, and the bonds forged in the crucible of complex projects.

Scenario 4: Building Collaborative Bridges

James, a Scrum Developer with a knack for building bridges, found himself at the intersection of conflicting priorities. Walk through James' journey as he navigates the delicate balance of team autonomy and collective success, demonstrating the art of building collaborative bridges in a multi-team environment.

Protip 4: Nurturing a Collaborative Culture

Discover the key principles behind nurturing a collaborative culture that transcends individual teams. From fostering open communication to celebrating shared successes, these protips provide a roadmap for cultivating an environment where collaboration flourishes.

The Holistic Approach to Scrum Multi-Team Coordination

In weaving together these real-life scenarios and protips, our aim is to provide you with a holistic understanding of Scrum multi-team coordination. The challenges presented in these narratives are not isolated incidents; they reflect the broader landscape of agile project management.

As you delve into the depths of these insights, consider how the principles and strategies discussed can be tailored to your unique context. The beauty of Scrum lies in its adaptability, and by embracing the lessons learned from real-world scenarios, you position yourself as a proactive architect of change within your organization.

Embrace the Journey

The journey of mastering Scrum multi-team coordination is an ongoing process. By immersing yourself in the experiences of seasoned professionals and internalizing the protips provided, you are poised to elevate your role in the dynamic world of agile development.

Continue to embrace the challenges, celebrate the victories, and let the wisdom gained from these narratives guide your path to becoming a true maestro in Scrum multi-team coordination. The adventure continues as we unravel more insights and case studies in the sections that follow.

Striking a Symphony of Success: Continued Insights

Scenario 5: Aligning Visions Across Teams

In the intricate dance of multi-team collaboration, aligning visions across diverse groups is a nuanced art. Meet Michael, a Scrum Product Owner faced with the task of ensuring cohesive goals across interdependent teams. Dive into Michael's journey as he navigates conflicting priorities and aligns disparate visions to achieve a unified project outcome.

Protip 5: Creating a Unified Vision

Michael's experience underscores the significance of creating a unified vision that transcends individual team objectives. Explore protips on aligning goals, fostering shared understanding, and weaving a cohesive narrative that guides each team towards a common destination.

Elevating Your Multi-Team Coordination Skills

As we journey through these scenarios and glean insights from real-world experiences, it's essential to reflect on how these lessons can be applied in your context. The following protips distill the essence of successful multi-team coordination, offering practical guidance for Scrum professionals aiming to elevate their skills.

Protip 6: Continuous Learning and Adaptation

In the ever-evolving landscape of Scrum, one constant is the need for continuous learning and adaptation. Explore strategies for fostering a culture of learning within your teams, where adaptability becomes a collective strength.

Protip 7: Leveraging Technology for Seamless Collaboration

Technological tools can be powerful allies in the realm of multi-team coordination. Uncover ways to leverage technology to streamline communication, enhance visibility, and foster collaboration across geographically dispersed teams.

Conclusion: Orchestrating Success in Multi-Team Scrum

As we conclude this enriched exploration of Scrum multi-team coordination and planning, the threads of wisdom woven through real-life scenarios and protips converge into a tapestry of actionable insights. Each story shared, each protip unveiled, serves as a compass guiding you through the complexities of orchestrating success in a multi-team Scrum environment.

Embrace the knowledge gained, incorporate these insights into your practices, and continue refining your approach to multi-team coordination. The journey towards mastery is ongoing, and as a dedicated Scrum professional, you are not merely a spectator but an active participant in shaping the future of agile project management.

May the symphony of success resonate through your endeavors, and may your multi-team coordination skills reach new heights. Continue your exploration of Scrum mastery, knowing that each insight gained is a note contributing to the harmonious cadence of excellence.

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